Document Management Systems Market - Global Industry Analysis, Size, Share, Growth, Trends and Forecast 2017 - 2025

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Document Management Systems Market - Global Industry Analysis, Size, Share, Growth, Trends and Forecast 2017 - 2025

Status : August, 2020 | Technology & Media | PPT format

Report Digest


Global Document Management Systems Market: Snapshot

Document management which is often referred to as document management systems (DMS), is the usage of a computer system and software so as to track, manage, and store electronic documents and electronic images of paper based information that has been captured through the use of a document scanner. Document management is how an organization stores, manages and tracks its electronic documents.

Document management is also one of the precursor technologies to content management, and not very long time ago, it was available entirely on a stand-alone basis like its imaging, workflow, and archiving brethren. It also offers a few of the most basic functionality to content management, thereby imposing management capabilities and controls onto otherwise “dumb” documents. This makes it so that when one has documents and need to make use of it, one can do so. A few of the crucial features in document management comprise check-in and check-out and locking in a bid to coordinate and simultaneously edit a document so that one person’s changes don’t overwrite another’s. It also comes with version control, so tabs can be kept on how the current document came to be, and how it differs from the earlier versions.

Document management eventually was subsumed into content management in no small measure because there has been more information available to us today than it was ever before, and most of all, it is not being created by us. Owing to the mainstreaming of an entire range of sources such as smartphones, thumb drives, the Web and so the need has accelerated to deal with information of all kinds: not just in terms of more media types such as text vs. images vs. voice files, but also in terms of how structured and thus how readily managed it all is.

Global Document Management Systems Market: Overview

Document management system encompasses various software and hardware used by businesses for managing, storing, preserving, securing electronic documents and images. The system forms an integral part of enterprise content management. Adopting the system helps companies and organizations secure easy accessibility of vital corporate data and information and further facilitates easy sharing of documents among the concerned teams. The convenient searching ability, unparalleled security against loss, and the easy editing of documents are some of the key capabilities possible with document management system. Together with this, cloud computing capabilities combined with the software lessens the cost of storage and ensures the accessibility of the documents anytime and from any location. Further, it enables business to consolidate all its documents onto a single platform.

Global Document Management Systems Market: Key Trends

The digitization of business assets consisting of content, data, and documents, in various end-use industries world over is a key factor providing a robust underpinning to the evolution of the market. The ever-intensifying need for better storage, management, and distribution of documents for streamlining business processes is bolstering the demand for document management systems. The adoption of the system helps business garner substantial benefits of digitization of content across the enterprises such as easy-to-use interface, accessibility through mobile apps, and handy integrations. Several compliance regulations put in place in numerous countries for preserving vital business documents over certain time span are also driving the application. The market is also benefitting immensely from the rising popularity of cloud-based document management system.

Global Document Management Systems Market: Market Potential

The market in recent years is witnessing exciting launches of document management systems with intuitive features for the end users in the banking, financial services, and insurance sector. AccuSystems LLC., a U.S.-based company developing document management systems focused on the banking and finance industries, has in April 2018 unveiled a new, intuitive user interface (UI) for its software AccuAccount.  The new refurbished UI will raise the convenience a notch higher for end users as they can now easily manage customer information, apart from the advanced features of scanning and indexing key documents. Its document management system caters to the digital management of commercial loan portfolios and credit files, equipped with the capability to integrate with over 30 core banking systems, simplifying document tracking.

A few game-changing document management solution based on blockchain technology have also emerged in the market. To leverage the potential of these technologies, end-use businesses are entering into partnerships with providers. A renowned Polish bank PKO Bank Polski has in March 2018 entered into a partnership with a blockchain company Coinfirm to access to blockchain-based verification tools for bank documents. This is enabled by the Trudatum tool powered by real-world application of blockchain. Such solutions are considered as game changing as they enable end users higher level of security of documents from any modification or removal.

Global Document Management Systems Market: Regional Outlook

Regionally, North America is a prominently lucrative market for document management systems. The widespread adoption of content management system among business in various industry segments is fueling the growth of this regional market. The substantial demand is attributed to the need for cost-effective solutions for streamlining business processes. The strict compliance of regulatory compliance and policy thrust in key economies is also accentuating the regional market. Some of the other regional markets presenting potential growth avenues for players are Asia Pacific and Europe.

Global Document Management Systems Market: Competitive Analysis

The report offers detailed profiling of innovators, startups, and other solution providers and evaluates the key strategies adopted by them to get a better hold over the market. Several players are offering document management systems on hybrid deployment model to offer the combination of benefits of public and private cloud, in a move to consolidate its position in the market. Some of the players holding a prominent position in the market include Lucion Technologies, Everteam, Maxxvault, Alfresco, SpringCM, Newgen Software, Efilecabinet, Ricoh Company, Oracle, Canon, IBM, and Opentext.

The study presents a granular assessment and quantitative evaluation of:

  • Key growth factors and prominent trends
  • Size and share of key segments in overall market
  • Key challenges and winning imperatives
  • Factors shaping competitive landscape
  • Insights into how contours of market will change in coming years
  • Technological advances
  • New avenues and imminent investment pockets
  • Regulatory landscape shaping current and future strategies of companies

The region-wise assessment includes market dynamics in:

  • North America
  • Asia Pacific
  • Europe
  • Latin America
  • The Middle East and Africa

The study is prepared with the help of an extensive primary and secondary research. Primary research includes but not limited to interactions, interviews, surveys, and events. Opinions of policy makers and industry experts are carefully integrated into the insights to complement primary research. Volumes of secondary data gleaned through renowned paid sources, annual statements, reputed journals, and government documents offer insights into current dynamics and key evolution trajectories the market is likely to assume. The research employs various industry-wide analytics methods and well-established methodologies to ascertain the attractiveness of key segments. Further, it evaluates the lucrativeness of key regions and factors underlying their maturity. The insights notably include a detailed analysis of forces behind vendor differentiation and offers insight into investment-decision making by prominent players.

The report strives to enlighten businesses and industry stakeholders on multiple facets of the growth dynamic of the market, the key of which include answers to:

  • Which key factors will shape the competitive landscape?
  • Which trends will stimulate research and development activities in different geographies?
  • Which are the lucrative growth areas and what is the size of potential they are likely contribute to the overall market?
  • Which disruptions in market growth are likely to come with the new business models?
  • Which are some of the recent overhauls in policies that may change the course of the market significantly?
  • Which are the geographies that will form sizable sources of new streams to new and established players alike?
  • How are top players likely to realign their strategy to counter the forces of competition?
  • Which key strategies emerging players are likely to focus on to consolidate their position?
  • Which changes in end-user preferences might affect the status quo held by the leading players?
  • Which are some of the game-changing innovations influencing the projected share and revenue of the market and its segments?

Note: Utmost care has invariably been taken to present data and arrive at statistics at all the TMR Research reports. Meanwhile, some recent developments and new industry trends may take time to be included in the reports.